Policies for Cardinal Recruiting (On-campus Recruiting - OCR)

The Career Development Center's (CDC) Cardinal Recruiting program provides employers with a convenient, on-campus opportunity to interview current Stanford students during the fall and winter quarters for full time and intern/summer positions. There is no charge for employers to participate in the Cardinal Recruiting program.

In May, employers who've recruiter on campus with the CDC will receive an e-mail announcement inviting them to reserve interview dates for the next academic year. If you do not receive an invitation to participate in the Cardinal Recruiting program, please e-mail a request to the .

Employer Eligibility

Employers may only recruit on campus for existing job vacancies or those which will exist by the time a candidate is available for employment with your organization. Campus interviews must be directly scheduled and conducted by the organization's employees, rather than by third-party representatives. Employers who recruit at Stanford must adhere to Equal Employment Opportunity (EEO) guidelines, the National Association of Colleges and Employers Principles for Employment Professional, and the Policies & Guidelines laid out by Stanford University.

The Stanford Univeristy Career Development Center reserves the right to refuse Cardinal Careers service to employers due to any of the following: dishonesty; breach of confidentiality; fraud; misrepresentation; abuse or other harassment of Stanford University students, alumni and staff; failure to adhere to these Career Development Center policies and/or any other violation of Stanford University rules and regulations, and local, state or federal laws.

In addition to the Policies & Guidelines laid out by Stanford University, you agree to abide by all policies and guidelines listed on this page when participating in Cardinal Recruiting.

Reservations for on-campus recruiting schedules will be considered for Mondays through Thursdays. For your convenience, you can now reserve our interview rooms on Fridays during the recruiting season for second round or non-Cardinal Recruiting interviews. Friday scheduling is administered on a first-come, first-served basis, and our rooms fill quickly. Friday interview room fees must be paid in advance and are non-refundable.  These fees do not apply to employers participating in our platinum or gold level Employer Partnership Program.

Cardinal Recruiting 2014-2015 Calendar

Please note the following changes to the Cardinal Recruiting Program:

  • Schedules close four days prior to the interview date.
  • Second round interviews should not be scheduled prior to the fifth day following the initial interview.
  • Stanford University no longer permits the use of work authorization, visa status, or citizenship data on Cardinal Recruiting. This action is in compliance with a Department of Justice determination. More information can be found at:
    DOJ: http://www.justice.gov/crt/about/osc/htm/best_practices.php
     

2014 Fall Recruiting: October 27 - November 13, 2014
Tentative 2015 Winter Recruiting: February 2 -19, 2015

CDC Platinum Partner interviews are scheduled one-two weeks prior to the dates listed above.

  Fall Quarter 2014 Winter Quarter 2015 Spring Quarter 2015
Classes Begin 9/22/2014 1/05/2015  3/20/2015
Cardinal Recruiting Program 10/27 - 11/13 2/02 - 2/19 NA
Cardinal Recruiting Job Posting Deadline 8/01/2014 11/01/2014 NA
Career Fairs 9/30/2014 Reference Fair Calendar  Reference Fair Calendar
Mid-Terms (approx. date) Week 10/27/2014  2/9/2015  5/05/2015
Week 1 10/27 - 10/30 2/02 - 2/05 NA
Week 2 11/03 - 11/06 2/09 - 2/12 NA
Week 3 11/10 - 11/13 2/17 - 2/19 NA
Week 4 NA NA NA
Holidays 11/24 - 11/28 1/19 & 2/16 5/25/2015
End of Quarter (Dead Week) 12/1/2014 3/09/2015 5/29/2015
Finals Week 12/8 - 12/12 3/16 - 3/20 6/05 - 6/10
Break 12/13 - 1/4 3/21 - 3/27  
Commencement NA NA 6/14/2015

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Trigger Dates

Important Deadlines to Note on Your Calendar

  • 40 days prior to the interview: Resume submission period opens - Exception for Winter Recruiting:  Resume submission period begins 60 days prior to your on-campus visit
  • 20 days prior to the interview: Resume submission period closes
  • 19 days prior to the interview: Employer collects resumes via Cardinal Careers
  • 12 days prior to the interview: Employer Preselect List due via Cardinal Careers
  • 10 days prior to the interview: Preselect sign-ups begin, employer may view schedule
  • 6 days prior to the interview: Alternate sign-ups begin
  • 4 days prior to the interview: All schedules switch to Open Sign-up
  • 4 days prior to the interview: 11:59 PM schedules close
  • 3 days prior to the interview: Employer prints final copy of schedule via Cardinal Careers

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Interview Time Schedule

The length of the interview schedule is the total time that a student is available to the employer. Lunches are scheduled from 12 noon to 1 pm unless otherwise noted.

  • 30-minute interviews:
    Interviews begin at 8:45 am and end at 4:15 pm. This provides 12 interviewing opportunities.
  • 45-minute interviews:
    Interviews begin at 9:00 am and end at 4:00 pm. This provides eight interviewing opportunities.
  • 60-minute interviews:
    Interview schedules begin at 9:00 am and end at 4:00 pm. This provides six interviewing opportunities.
  • 90-minute interviews:
    Interview schedules begin at 9:00 am and end at 4:00 pm. This provides four interviewing opportunities.

NOTE: If you want to have each candidate interview with two different recruiters, you can do so with the 60-minute and 90-minute interview schedules. Each candidate would meet with an Interviewer for half of the scheduled time. If an employer is interested in this option, please contact the to discuss the details of this type of schedule.

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Interview Schedule Types

Preselect - Alternate - Open

Resumes are collected during specified times with respect to the interview date. Please note that although you preselect a student, he or she may decide not to sign up on your schedule. If you are preselecting fewer students than the number allocated to you or all preselected students do not sign up, those additional interview slots will be filled by the online system on a first-come, first-served basis as Open Sign-Ups.

All schedules switch to "Open" on the last day of sign-ups if there are empty time slots. You are not able to manually fill empty time slots. We ask that you do not remove students who sign up for an interview on the schedule during open sign-ups.

Open Sign-Up

Qualified students have the opportunity to sign up in available time slots online, on a first-come, first-served basis OR if a schedule does not fill after preselected and alternate students have signed up, other registered and qualified students will be given the opportunity to sign up for the open slots through the Open Sign-Up system.

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Canceled and Late Interview Schedules

Employers who do not show up for interviews, who leave before finishing their interviews, or who cancel their interview schedules with little notice, create a great inconvenience to the students.

  • All cancelations must be emailed to the Recruiting Manager by 5 PM-PST, 30 days prior to the scheduled interview date.
  • Fees will be assessed for cancelations that take place less than 30 days prior to the event date. If students have already signed up on the schedule, the employer is required to send or e-mail a letter to each of the scheduled students to inform them of the cancelation. The letter should offer an apology for the inconvenience, an explanation for the cancelation, and information about what will happen next (i.e., whether their resumes will be reviewed, if a follow-up interview or phone screen will take place, when the students will be contacted). A copy of this letter must be provided to the

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Greeters / Recruiting Coordinators

Some employers ask to bring an extra representative (who is not one of their scheduled recruiters) on the day of the interviews.

  • We do not allow greeters/coordinators to meet with students in the waiting area/lounge.

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Interview Rounds

When employers ask students to come back for a second, third or final round interview, please allow reasonable time for students to adjust their schedules. We realize that employers have certain constraints in the amount of flexibility they have to accommodate student needs, but we ask that you support students in upholding their prior commitments to academics and other previously scheduled interviews.

  • The second interview should not be scheduled prior to the fifth day following the initial interview.
  • At all times, it must be clearly communicated to the student that they should feel comfortable speaking up about any prior commitments they have. It should be explained to them they will not be immediately eliminated from the pool of second round candidates should they be unable to meet on the first requested date.
  • Alternative options should be provided to students who cannot meet on the first scheduling attempt.
  • Second round interviews can be conducted at the CDC on Fridays during the Cardinal Recruiting program. Employers must reserve and pay for the room rental in advance. Employers will be responsible for contacting students to set up interview times. Please send an email to if you wish to reserve rooms.

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Modifying Interview Schedules

If a company is planning on making any manual changes to their interview schedule, the must be notified in advance. When requesting schedule changes, it is the responsibility of the employer to contact the students.

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Adding Students to a Schedule

Employers who wish to add students to an interview schedule must direct the students to sign up online through the Cardinal Recruiting system. Please contact the for assistance.

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Information Sessions

Employers participating in the Cardinal Recruiting Program may wish to schedule group information sessions with students prior to their interview dates.

There are generally two types of information sessions:

  • Interest raising information sessions can be used by all companies who had difficultly filling their schedules, or by companies who are coming to campus for the first time. This event raises students' awareness and company interest. These presentations are held just before or during the resume submission period.
  • Interview preparing information sessions are for companies who generate high student interest. Company representatives answer students' questions prior to the interviews, with the goal that interviews will flow more smoothly and be more productive. Typically, these presentations are held a few days prior to on-campus interviews.

The Career Development Center does not have the facilities to host information sessions. For event facilities, please contact:

  • Tresidder Memorial Union (on-campus), request rooms through: http://studentaffairs.stanford.edu/tresiddermeeting
  • The Faculty Club (on-campus) Hilary Harband, Catering Sales Manager hharband@stanford.edu, 650-736-9935We recommend holding the information session in the evening. Employers have reported the most success scheduling sessions between 6 PM and 9 PM.
  • Once you receive formal confirmation, please send the date, time and room information to the Recruiting Manager. The CDC will publicize your presentation online along with your interview dates and times.

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