Once a grade roster has been submitted to the Registrar’s office and grades have been posted to students' transcripts, temporary grades ('I', 'L', or 'GNR') may be updated to permanent grades using the Request Grade Change feature in Axess.
The feature may also be used to correct permanent grades submitted earlier. A permanent grade may be changed only under the following conditions:
- Computational Error
- Exam Overlooked
- Transcription Error
- Work Overlooked
Note: The Request Grade Change button is only available for one year after the term in which the class was taught. After one year, you must file a grade change card at the University Registrar's Office.
Due to School of Law grading policies the Request Grade Change function is not available for Law School courses. Please contact the Law School Registrar's Office for assistance.
Step 1: Open a roster and click Request Grade Change
Open a grade roster, then click on the Request Grade Change button on the bottom of the roster, just above the blue bar (see illustration above). You will see a view similar to this:
Step 2: Update/change grade
Choose a new grade from the drop-down list next to the student's name. You may change one or more students' grades at one time.
If you are changing a permanent grade, a drop-down list will appear in the Reason column. Select a reason for each change.
If you are updating a temporary grade ('I', 'L', or 'GNR'), the list of reasons will not appear as you do not need to give a reason.
Step 3: Submit changes
Click the Submit button to send your changes to the University Registrar's Office. If you change your mind before submitting, click on the Return to Grade Roster link to exit the page and cancel the transaction.