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Guzman,Kirsten Couchman and Maya Caulfield. Credit: Andrew Brodhead

Stanford Student Gatherings and Parties

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Spring 2022 Policies and Guidelines for on-campus and off-campus events

  • Last updated: 03/22/2022

We will continue to monitor the COVID-19 pandemic and phase-in student-led gatherings in the residences and with student organizations. Consult our COVID-19 guidance for students, Overview of Gatherings and Meetings, and Stanford Health Alerts for the most up-to-date guidelines and policies. In addition, we will comply with all state and county regulatory requirements, and public health orders.

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Convocation. Credit: Andrew Brodhead

Definitions

  • House Meeting/Residentially Sponsored Meeting: A meeting sponsored and run by residential staff open to only members of the House/dorm/graduate residence and where staff are present for the duration of the meeting.
  • Private Residential Gathering: A social event or meeting contained within a private residence such as a dorm room, suite or apartment that does not exceed 4 times the occupancy of the room/apartment in attendance (e.g. a 2-person double may host up to 8 people or a 4-person apartment may host up to 16 people as a private residential gathering, not to exceed capacity limits set by fire code). 
  • VSO/Student Group Meetings:  Any gathering of members/officers in voluntary student organizations or other recognized student groups for the purpose of discussing student group matters that (1) exceeds the occupancy limit set forth for a private residential gatherings in a private residence or (2) is held in any space other than a private residence.
  • Registered Gathering: An event that is academic, intellectual, cultural, performative and/or social in nature sponsored by student organizations. 
  • Registered PartyAn event held primarily for the purposes of student socializing, any event where the students hosting the event serve alcohol, or any gathering in a residential setting that will exceed the occupancy limit set forth for a private residential gathering.

Quick Reference

  House Meeting/Residentially Sponsored Meetings Private Residential Gathering VSO/Student Group Meeting or Registered Gathering/Party 
Prior to April 1 Yes, no food or drink Yes No
Beginning April 1 Yes, no food or drink Yes Yes, outdoors only
Beginning April 8  Yes  Yes Yes
Registration Required (applies to all dates) No No Yes
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Details: Requirements for All Gatherings and Parties

Private Residential Gatherings and House Meetings/Residentially Sponsored Meetings

  • No registration is needed for private residential gatherings in your room/suite/apartment.
  • Private residential gatherings must have consent of all occupants, not migrate to common spaces (including corridors/lounges) and not disrupt the rest of the building. 
  • Private residential gatherings must be contained to your assigned living space (room/suite/apartment), and must not exceed four times the occupancy in attendance. Gatherings exceeding this limit must be registered as stipulated below.
  • You must follow all university policies, including but not limited to the Residence Agreement, Non-essential Visitors Policy, Student Alcohol and Other Drugs Policy, and local policies for use of common spaces in undergraduate residences and Row houses.
  • In-person house meetings/residentially sponsored meetings run by residential staff (RAs/CAS) without food or drinks are currently permitted. Houses may begin serving food and drinks at house meetings beginning April 8.

Voluntary Student Organizations (VSOs), Fraternity and Sorority Life, Residences 

Registered Gatherings & Parties

  • Registered in-person gatherings and parties hosted by undergraduate VSOs, FSL, and residential groups in undergraduate dorms and all Row houses will be permitted outdoors beginning April 1 and permitted indoors beginning April 8 (dates subject to change). Individual spaces, including in residences, will determine locally when they welcome indoor gatherings.
  • Registered in-person gatherings and parties hosted by graduate/professional school VSOs will be permitted outdoors beginning April 1 and will be permitted indoors beginning April 8 (dates subject to change). Individual departments/schools may set more restrictive policies.
  • In-person gatherings/parties during Spring Quarter must be:
  • If your event is only open to Stanford affiliates, defined as faculty, staff, students, postdocs, and families of students who live on campus, please continue managing your events following all current public health guidelines on the gathering website. A list of attendees’ present and contact information must be collected in the event of contact tracing. CardinalEngage has a simple solution for QR code scanning.

  • If you would like to invite non-Stanford affiliates, which includes alumni, families, and community members, to your gatherings, you are now permitted to do so. You may allocate up to 25% of an indoor capacity for them. For example, for a room with a capacity of 100, you may allocate 25 tickets for non-Stanford affiliates, and 75 tickets for Stanford affiliates.

    • Participants with events less than 500 people indoors will be required to show proof of COVID vaccination (no booster), or a negative LAMP or PCR test administered within 72 hours of the event.

    • Participants with events over 500 people indoors will be required to show proof of COVID vaccination with a booster, or a negative LAMP or PCR test administered within 72 hours of the event. Programs with youth will be reviewed on a case-by-case basis. For additional information on how to manage your event with non-Stanford affiliates, please refer to the gathering website.

    • If you would like to invite non-Stanford affiliates you must do the following:

      • Have a COVID-19 safety plan in place that includes having sufficient volunteers to manage logistics.

      • For large events, including events in any auditoriums, multiple spaces or greater than 500 expected attendance, we recommend hiring Kinetic Events staff to assist you with managing doors, ushering, checking COVID-19 vaccination status of guests/PCR COVID-19 test results, and help enforce current public health guidelines, such as indoor masking.

      • Visitors must review and follow all current visitor guidelines, prior to arriving on campus.
      • A list of attendees present and contact information must be collected in the event of contact tracing. CardinalEngage has a simple solution for QR code scanning.

For more information on travel guidance, see the OSE travel website and Health Alerts with updated information on Spring Quarter.